Planning for Your Wedding?
Planning for a wedding is similar to playing a puzzle. You have to put in all the pieces together to form one big picture. And, just like all the puzzles you have played, you need to put every piece in its exact position. So, it takes time, patience, as well as organization – which is particularly true for wedding planning too!
Think of the vendors as your puzzle pieces. You will need each one to complete the bigger picture – your wedding! Without one, you won’t be able to fully see the result. And, similar to your wedding, if you are missing a vendor, it won’t be as great or remarkable as you have always imagined it to be.
What to Do Before Choosing Your Vendors?
First of all, you need to set a firm wedding date. It will be difficult and nearly impossible for you to secure any vendors without one. And, you need to figure out what you and your future partner want. What is your vision? Do you have priorities? From then, you plan accordingly. To give you an idea, if you have your heart set out on a venue, for example, your family house’s backyard, you can book that first and then work out what else you need. This can be a tent, chairs, tables, caterer, etc.
So, before you start looking for vendors, finalize the date. You should also consider the timing. For example, it would be hard to complete your other rental orders when you haven’t hired a caterer yet. This is because you won’t know their needs or what your caterer already provides.
Now, to help you figure out which ones to hire earlier and which comes last, we have grouped the vendors into two categories: those who are capable to have more than wedding a day and those who cannot. Always remember to book vendors who CANNOT serve more than one wedding.
Important Vendors to Hire for Your Wedding (Cannot serve more than one client/wedding a day)
1. Wedding Planner
It is ideal to hire a wedding planner before you find a venue for your ceremony and reception. A planner is a seasoned expert who knows more about venues than anyone you might know! So, it is best to take advantage of that and hire one earlier. Besides, a wedding planner also has favored vendors that they can recommend, these are people whom she has already worked with in the past. This not only saves you time looking for a vendor, but this also gives you huge savings! Usually, the vendors that will be recommended already has close ties with the planner, and this means that they will give discounts and extras!
The venue should be among your top list especially when you are marrying in a major city. Dates often get booked up as much as 1 or even 2 years in advance, so hurry! Also, be mindful that the venue you choose will set the look and feel of your wedding. Plus, it determines the other vendors you need to work with.
Now, don’t forget to hire someone who will marry you and make it official. Without an officiant, you will just be planning a big and pricey party!
If your venue does not come with a caterer, then you will need to find one that matches your taste, literally. Aside from the food and drinks, many caterers provide rentals as well like chairs, tables, plates, silverware, and linens.
5. Wedding Photographer
Your photographer will be the one responsible for capturing each element from your wedding and make it last forever. So, it is important that you find one that you can rely on and trust. If you are planning to hire photographers from a popular company, make sure to do this early.
If you don’t know a band and a DJ in your area and if you are open to exploring a number of them, make sure to start the process six or nine months before your big day. This is to make sure that you check them out first and see how they perform in front of an audience. A DJ, band and any particular type of performers such as a violinist or dance troupe, are important elements of a wedding. They will make sure that your guests are having fun and dancing all night long!
Vendors Who Can Serve More than One Client/Wedding a Day
Before hiring a florist, make sure you have already chosen your gown and your bridesmaid dresses. The only thing to remember here is to consult your florist in the same season you are planning to get married. This is so you can see what flowers are available during that time.
If you already have your venues finalized, it will be easier for you to know if a videographer has worked there before. However, if you want to save money and avoid
the hassle, you can hire from the same company as your wedding photographer.
9. Invitation Designer
5 to 8 months before your wedding, find a designer for your invitation. This will give your calligraphers time to create the final details of your wedding and this will also be enough time to receive all your RSVPs.
10. Hair and Makeup Artists
Of course, you want to look fresh and at your best on your wedding day. So, secure artists that you know can do that for you!
11. Cake Designer
A designer for your cake isn’t too hard to find that’s why we’ve put it in last. However, ensure that your cake complements every other detail in your wedding!